THIS IS A FULL-TIME PERMANENT ROLE:
32 hours per week
$45,000- $55,000 annually

ANTICIPATED START DATE:
As soon as possible

WE OFFER:

• An opportunity to work with a principled, impact-driven firm recognized for integrity and excellence.
• A team that punches above its weight — creative, curious, and grounded in purpose.
• A supportive environment that supports people to grow and values laughter, learning, and bringing your whole self to work.
• Competitive salary and benefits, including generous vacation, medical and dental coverage, and a Health Spending Account.

We are a Black-owned, women-led, values-driven management consulting firm that prioritizes working with small- to medium-sized not-for-profit organizations, foundations and NGOs that are committed to creating a better world. Our consultants work domestically and internationally with clients who are changemakers doing critical work in social, gender and environmental justice; violence against women; HIV/AIDS; 2SLGBTQIA+ rights; community-based health; housing; youth employment; mental health; newcomer and settlement; prisoner justice and addictions services. We also work with and support the development of a range of coalitions, coordinating committees, networks, and consortiums. We currently operate both in-person and virtually with team members and associates in various cities.

An eager, curious, organized and initiative-taking individual who is inspired by the work of values-driven, not-for-profit organizations doing transformative work. You bring a range of administrative and productivity skills and tools that will contribute to the overall success of the team. You are excited to stretch and learn in an agile and iterative environment, providing support to multiple projects across several sectors. Like us, you value integrity, ingenuity, humility and accountability in all aspects of how you work and can demonstrate and celebrate these accordingly.

Project Mobilizers are responsible for providing general support to all assigned projects, working autonomously and collaboratively on a wide variety of tasks and deliverables. You will work directly with the Co-CEOs, Director of Operations, Associate Consultants and Core Team to intimately support the work of various not-for-profit organizations locally, nationally and internationally. There will never be a dull moment, and your detail-oriented drive to deliver and find administrative efficiencies will be highly valued.

Generally, as a Project Mobilizer, you will work with us to:

• Complete a wide variety of administrative project related tasks that facilitate project delivery.
• Assist with the coordination of all projects, supporting project meetings and task mobilization.
• Mobilize elements of the project through meeting scheduling and direct engagement with project rights and interest holders.
• Support technological aspects of projects including, but not limited to, virtual meetings, whiteboarding and other web-based productivity tools.

We expect Project Mobilizers to be able to demonstrate their:

• Strong administrative and organizing abilities.
• Problem-solving and prioritization skills.
• Curiosity and attention to detail.
• Exceptional writing, editing and presentation skills.
• Technological prowess with software and systems like Google Workspace and its suite of applications, Kumospace and other virtual meeting platforms, project management systems like ClickUp, and whiteboarding tools like Miro, along with other SaaS and productivity tools.
• Integrity and commitment to an intersectional feminist, anti-racist, anti-oppressive ethos.
• Warmth, empathy and care for others.
• Strong, independent work ethic and ability to meet timelines and deadlines.
• Surge capacity to supportively stretch when needed.
• Fast thinking and ability to juggle multiple projects and competing deadlines with ease.

Project Work and Coordination (70%)

• Supporting the delivery of virtual meetings, focus groups and engagements, taking detailed notes and tracking action items.
• Scheduling appointments and project-related meetings, using scheduling software such as Koalender and Google Calendar, coordinating with the Co-CEOs, Director of Operations, Associate Consultants and external partners.
• Understanding and prioritizing workflows and multiple project requirements.
• Managing and tracking data collection and rights and interest holders engagement processes while ensuring a seamless client experience.
• Following up on project scheduling and working closely with Project Leads.
• Regular communication with clients and other external rights and interest holders.
• Gathering information and analyzing project information.
• Supporting report template preparation, proofreading, formatting and the logistics of documents.
• Developing presentation decks, agendas and other project related materials.
• Providing other forms of surge capacity where needed.
  

Administrative Duties (30%)

• Scheduling/organizing the administrative logistics of project-related meetings and events (travel, booking rooms, room set up and materials, handling technology, catering, etc. to ensure a smooth, successful session).
• Updating and project task-tracking in ClickUp.
• Storing, filing, creating and organizing project folders and documents in Google Drive.

The Project Mobilizer can work from a home office anywhere in the GTA (Greater Toronto Area) with a strong internet connection and cellular reception that enables them to be available within our office hours (8am – 6pm ET) and to work confidentially, effectively, efficiently and participate in or lead tele or video conference meetings. The Mobilizer will provide their own phone and laptop with appropriate software and security applications.

Our work is both virtual and in-person, and some evenings and weekend work may be required. Meetings with the Co-CEOs, Director of Operations, Project Leads and other team members will usually take place online. We maintain a virtual office to decrease isolation, host meetings and co-work. We work hard, encourage role autonomy, practice accountability and respect people’s ability to manage their own time while delivering on commitments.

Key Qualifications and Competencies

• Post-secondary education coupled with 3-5 years of office/project administration or coordination experience, preferably within the not-for-profit and social impact sectors.
• Technological prowess across SaaS platforms and productivity tools (e.g. ClickUp, Google Workspace, Zoom, MS Office, Miro, Atarim, etc.).
• Demonstrated project coordination / management skills.
• Seriously badass scheduling skills with a keen attention to detail.
• Excellent client service skills and a commitment to building and maintaining strong, respectful and effective relationships.
• Proactive in following up on details, anticipating issues and timely follow up on all requests.
• Capacity to manage multiple priorities and the ability to work in a supportive, collaborative and solution-focused way horizontally across the business.
• Problem-solving skills and flexibility, with the ability to adapt and pivot to ever changing demands.
• Experience with report and presentation preparation.
• Professionalism in working with senior executives and navigating relationships with acuity.
• Demonstrated commitment to values driven practice that is feminist, anti-racist, anti-oppressive and accessible.
• Thrives in a fast-paced, dynamic, small-team environment.

Please submit a cover letter and resume in one PDF file using this form. Your cover letter should outline why you are perfect for this role and what excites you the most about it.

We will be reviewing applications as they’re received until February 5th, 2026 at 5:00pm EST. We thank all applicants; however, only those selected for an interview will be contacted. Please use the link provided to apply; no emails or phone calls. 

Should you have any questions or require accommodations during the recruitment process, please contact Victoria Nhan, Director of Operations, at talent@thereconsulting.ca.